Revenue Collections Setup

Revenue Collections Overview: The Revenue Collections module provides a single cash receipting system for multiple sources of revenue, such as utility bills, licensing, permits, accounts receivables and miscellaneous receipts. It can also integrate to third-party systems including property tax programs. The system will track the collections by payment code, cashier, and collection station.

The System Administrator in your organization needs to complete setup in the following areas before Revenue Collections can be used.

Security

All users who process Revenue Collections receipts need access to several security components and functions. Refer to the Permissions and User-Based sections below for information on the security features that need to be configured.

Permissions

To set permissions for users to the different Revenue Collections components in the system, follow the steps below:

1. Go to Maintenance > new world ERP Suite > Security > Users.

2. Select a user in the list and click Permissions.
3. Click the Show Search link in the top-right corner of the page to expand the Search pane.
   Show me:

   

4. Make sure the Permission Type is Company Applications.
5. In Feature Group, select Revenue Collections.
6. Click Search. The application components grid shows the Revenue Collections components.
7. Use the above search criteria as a starting point. Additionally, you may need to give users access to other Permission Types components such as, but not limited to: Company Documents and Notes.

See Set User Permissions for more information on how to set permissions for users.

User-Based

User-based security allows authorized users to assign security permissions to various functions in the system for a specific user. In user-based security, assign the appropriate revenue collections functions that can be used by each user. This prevents users from being able to access areas in the system that they should not be able to access.

1. Go to Maintenance > new world ERP Suite > Security > User-Based Security.
2. Select the User that should be granted access.
3. In Function, apply security to any of the following options:
   • Collection Stations
   • Payment Codes
   • Sub Ledgers (Ledger = Revenue Collections)

Note: NOTE: To void or unvoid receipt batches users must also have Supervisor authority to the Revenue Collections sub ledger in User-Based Security.

4. Select and apply the appropriate authorizations.
5. Click Save.

Process Manager

Process Manager allows authorized users to set up and view the process or departments to which a user will be authorized and denote the level at which the user can approve transactions. This can be done in four different ways depending on the user’s security level. It provides the ability to define and maintain processing information by process, department, manager, and user. To access the Process Manager and set up departments and approvals as needed for your organization, go to Maintenance > new world ERP Suite > Process Manager.

The following processes are available for Revenue Collections:

• Inquiry
• Revenue Entry

Validation Sets

The following Validation Sets are used in Revenue Collections:

Number	Name
30	Unit of Measure
54	Payment Category
57	Receipt Form
58	Cash Drawer Model
342	Void Revenue Collection Receipt Reason

To access Validation Sets, go to Maintenance > new world ERP Suite > System > Validation Sets > Validation Set List. See Add or Edit a Validation Set for more information.

• Revenue Defaults
• Revenue Address
• Payment Codes
• Collection Stations
• Slip Receipt Setup

See Also

Revenue Collections Overview

Revenue Collections Batch List

Revenue Collection Batch

Receipts